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File Backup, Auto Backup and Restoration Problems

File Backup, Auto Backup and Restoration Problems

People restore QuickBooks backups for several reasons: to get rid of data errors or corruption in their current file, to bring a different computer up to date with the most current version of the data, or to recover from a computer crash.A common question at restore time is “What should I name the restored file?” You can restore it to its original name, or to something different. If you restore to your original name, then if a copy of that file is already resident in your restore location, QuickBooks will ask you if you want to overwrite the existing file. It will make you confirm that decision, because it is an important one. You see, once you overwrite an existing file with your backup, then the contents of the original file are gone for good. Even data recovery service companies, or so-called file recovery software cannot bring back the original contents once they have been overwritten.

The Online Backup service provides a way to store your company's financial backup files online. The backups are scheduled to occur automatically, but you can also run a backup manually. When your data is restored, the data in your QuickBooks program gets replaced with the latest data stored online. The QuickBooks Online Backup service uses Web Restore to restore your backups, and if you have Inuit Data Protect, you can restore directly from QuickBooks. If you don't have an online backup service subscription, you can restore the latest backup from your local hard drive or external storage device.

You should make regular backups of your QuickBooks company files. This ensures you will always have a recent copy of your critical accounting records should a data loss occur. QuickBooks makes this easy with options for setting the reminder frequency for backups, formatting each floppy disk during backup, verifying data integrity, and scheduling backups at set intervals.

Automatic backups

You can set up QuickBooks to automatically back up after closing your company data file a certain number of times. For example, every three times you close the company file,QuickBooks can make a backup without any further input from you. To set up automatic backups:

  • Go to the File menu and select Save Copy or Back Up. The Save Copy or Backup window opens.
  • Select Backup Copy and click Next
  • If you haven't already done so, click Options to set your backup defaults (such as where you want to save your local backup) and then click Next.
  • Select Change Location or Use this Location.
  • Click Next.
  • Click Save it now and schedule future backups or Only schedule future backups, and then click Next.
  • Select the Save backup copy automatically when I close my company file every [number] times box.
  • Enter a number in the field provided, and then click Finish.

Restoration in QuickBooks

.QBB is the file extension that is used when you want to do Quickbooks restore. This is the same file extension of Quickbooks backup. Make sure to have the .qbb file available or know the location/path where this file is saved so that it will be easy for you to proceed with the restore..

In Quickbooks, go to File menu and click Open or Restore Company.

Click Restore a backup copy (.qbb) and then click Next.

Click Local backup and then click Next.

The Open Backup Copy window opens. If you don't see here your backup file (.qbb), click the Look in drop-down arrow and navigate to the location where you saved the backup file. Then select the backup file then click Open.

The Where do you want to restore the file? window will appear. Click Next to continue.

If needed, click the Save in drop-down arrow and navigate to the location where you want to restore the backup file. Click Save to restore your backup file.

Note: If QuickBooks finds a company file with the same name in the folder you specified, you will receive the message below. This is a warning message saying that the same filename is already existing in the folder where you are trying to restore the file.

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